TRAVEL POLICIES
Section XI provides transportation and lodging for Regional and NYSPHSAA
Championship competition to sites other than those on Long Island. The
Executive Director arranges for all transportation and lodging. To be
eligible to compete, all athletes must use the transportation provided by
Section XI. Clarification: On trips off of Long Island, if the athlete
does not travel to the competition using transportation provided by Section XI,
he/she will not be allowed to compete.
A district who provides “district
transportation”, organized by the Athletic Director, may waive the Section XI
transportation travel policy. This may only occur when attending a State
Championship where an overnight stay is not provided by Section XI. When this
occurs, the district assumes all responsibility for the athlete(s) before,
during and after the State Championship tournament.
The only exception to this rule is that an athlete may return home with
his/her own parent(s) if the request is made in writing by the parent(s)
utilizing the Section XI travel
release form to the sport
chairman (or the athletic director in the case of a team sport) prior to
the athlete's departure from Suffolk County and provided the athlete is released
at the competition site to his/her own parent(s).
BUS TRANSPORTATION - For Individual Sports
At the discretion of the sport chairman and the Executive Director,
coaches MAY be invited to ride the bus without charge, provided space is
available. There is no provision for alternates or athletes who have not
qualified.
The sport chairman shall arrange for travel supervision as follows:
The chairperson in conjunction with
Section XI has the responsibility to ensure there is adequate supervision on the
bus to the State Championship for all individual Sports.
In gymnastics, swimming, tennis, wrestling, golf and bowling -
1 supervisor in addition to the sport chairman.
In cross country, winter track and spring track - 4 supervisors in addition to
the sport chairman.
Bus departure times and sites are determined by the sport chairman and the
Executive Director.
BUS TRANSPORTATION - For Team Sports
Bus transportation will NOT BE PROVIDED for parents, extra athletes,
coaches from other schools, or family members of athletes or coaches.
Limitations on transportation for team sports are:
~ Basketball and Volleyball = 16 maximum
~ Baseball, Field Hockey, Lacrosse, Soccer, and Softball = 23 maximum
~ Cheerleading: Large Squad = 36 maximum
Small Squad = 23 maximum
These numbers reflect the TOTAL team party including coaches and supervisors.
In team sports each school shall provide its own supervision. Section XI will
fund a maximum of two adults per team. (Additional supervisors that member
schools wish to provide will be welcomed, providing there is room on the bus.)
Specific departure times will be determined by the team's athletic director in
consultation with the Executive Director. Depending on the destination, teams
which have a scheduled competition prior to 4PM will generally travel to the
site the day before competing. Departure from the site is immediately
following the conclusion of the competition or after a team loses in an
elimination format. There will be no stops for practicing prior to arrival at
the competition site. Unless prior approval
is granted by Section XI. There will be no side trips or stopovers
exclusive of the usual meal breaks.
LODGING
Athletes are housed four per room. Coaches are housed two per room.
Rooming lists must be provided to the Executive Director by the sport chairman
for individual sports, and by the athletic director for team sports. IF
additional rooms are available and IF travel space is available, the Executive
Director will arrange lodging for athletes/coaches beyond the limitations set
above, and schools will be billed accordingly.
MEAL ALLOWANCES Effective 2012-13 school year, Section XI will
not supply meal stipends.
HOTEL/MOTEL CHECKOUT
Individual Sports
Athletes and coaches are to check out of the hotel prior to competing on the
final day of competition. This will be at the direction of the sport chairman.
Team Sports
On the first day of competition, teams must check out of the hotel PRIOR to game
time. If successful, they will check into the hotel again following the
competition.
At no time should athletes/coaches remain in hotel rooms beyond the hotel's
specified checkout time UNLESS specific arrangements have been made to do so by
the Executive Director.
ATHLETE BEHAVIOR/EXPECTATIONS
1. There will be no use of any form of alcoholic beverages.
2. There will be no smoking, vaping OR
tobacco product use permitted.
3. There will be no use of drugs in any form unless prescribed by a physician.
4. All curfews and bed checks will be adhered to as set by the supervisor or
coach in charge.
5. When traveling with Section XI as part
of the NYSPHSAA championship tournament student athletes must remain with their
Section XI chaperone for the duration of the event. At no time, may a student
athlete be permitted to be released to their parents or guardians unless it is
to sign them out at the conclusion of their tournament play utilizing the
Section XI travel release form.
PENALTIES FOR VIOLATIONS
1. If a violation occurs prior to or during the competition, the athlete
will not be allowed to compete or to continue to compete. Section XI will make
a recommendation for disciplinary action.
2. If a violation occurs after the competition, Section XI will make a
recommendation for disciplinary action.
3. If the situation becomes intolerable, the parents and school will be
notified immediately and arrangements made to transport the athlete home.
Rev. 5/23